Latrobe Health Assembly

Volunteering in the Valley – HandsUp Latrobe Valley

09.01.2020

Project Objectives

Sharlene Giddens was appointed to the role of Volunteering Development Officer in May 2019. The Volunteering Development Officer has created HandsUp Latrobe Valley, an initiative focused on the development and coordination of volunteering opportunities in Latrobe City.

HandsUp Latrobe Valley aims to build capacity for volunteer-involving organisations to develop appropriate volunteering opportunities and resources to adapt their volunteer engagement to the changing needs and expectations of volunteers in Latrobe City.

The Volunteering Development Officer has developed an extensive library of volunteer stories (video and text) that will be disseminated via the Latrobe Health Assembly social media channels. There are currently 28 volunteer stories (text) and 15 volunteer videos that will be shared over the coming months.

HandsUp Latrobe Valley has created and distributed a Volunteer Management Toolkit which has gone out to 13 organisations. Hardcopies are availalbe from Latrobe City Libraries, Latrobe City Council offices, Latrobe Health Assembly office and the Baw Baw Latrobe LLEN.

The Volunteering Development Officer is also currently researching legal and risk implications associated with the development of a Volunteer Card which is intended to centralise the due diligence required by agencies before formally engaging a volunteer. The Volunteering Development Officer currently has scheduled meetings with LCHS, Lifeline and SES aimed exploring this concept further.

Volunteer Management Toolkit

Section 1
Setting Up Volunteer Policy
Acknowledgements
Setting Up Volunteer Policy
Volunteer Policy for Organisation with Paid Staff
Volunteer Policy for Volunteer Run Organisation
Volunteering Victoria – Essential Volunteer Policies and Procedures Guides
Privacy Policy
Volunteering Victoria – Protecting Privacy for Volunteers Guide
Health and Safety Policy
Volunteering Victoria – Health and Safety Guide
Volunteering Victoria – Insurance and Liability Guide
Harassment and Bullying Policy
Volunteering Victoria – Sexual Harassment Guide
Social Media Policy
Section 2
Recruiting Your Volunteers
Recruiting Your Volunteers
Volunteer Supervisor Position Description
Interview Questions – Volunteer Supervisor
Volunteer Position Description
How and Where to Recruit
Volunteering Victoria – Recruiting Volunteers Guide
Section 3
Volunteer Application
Volunteer Registration Form
Volunteer Agreement Form
Volunteer Confidentiality Agreement
Volunteering Victoria – Confidentiality and Intellectual Property Guide
Use of Photo and Video Consent Form – Adult Form  |  Children’s Form
Police Checks
Criminal History Record Check Application FormHardcopy Application form
Working with Children Check
Volunteering Victoria – Working with Children Fact Sheet
Section 4
Welcoming Your Volunteer
Welcoming Your Volunteer
Volunteer Welcome Letter
Volunteer Handbook
Volunteer Induction Checklist
Occupational Health and Safety Volunteer Induction Slides
Volunteering Victoria – Orientation for New Volunteers Guide
Section 5
Managing Your Volunteers
Volunteer Expense Claim Form
Volunteering Victoria – Reimbursements, allowances honoraria and tax Guide
Communicating with Your Volunteers
Renewing Volunteers Details Form
Program Cancelled – Letter to Volunteers
When Volunteer Leave
Volunteer Exit Questionnaire
Appreciation Letter to Volunteers
Section 6
Recognising and Retaining Your Volunteers
Recognising Your Volunteers
Volunteering Australia – 101 Ways to Recognise Your Volunteers
Retaining Your Volunteers
Volunteer Survey
Training Your Volunteers
Training Need Analysis
Training Course Checklist
Training Attendance List
Performance Assessment and Feedback
Volunteering Victoria – Managing Volunteers for Retention Guide
Thank you letter to volunteers when volunteer leaves
Appreciation Letter to Volunteers
Section 7
Other Information
Volunteering Victoria – Best Practice for Volunteer Programs Guide
Volunteering Victoria – The Principles of Volunteering Guide
Volunteering Victoria – Organisations and Legal Structure Guide
Volunteering Victoria – Dealing with Conflict Guide
Volunteering Victoria – Risk Management Fact Sheet
Volunteering Victoria – Rights and Responsibilities of Volunteers Guide
Volunteering Victoria – LGBTIQ Volunteers: Inclusive Practice Guide
Volunteering Victoria – Managing Volunteers from a CALD Background Guide
Volunteering Victoria – Virtual Volunteering Guide
The National Standard for Volunteer Involvement

Status Update

Ongoing.